What is Applicant Tracking software?
Applicant Tracking Systems are an essential part of any recruiting software. It aims at making the recruitment lifecycle easier and simpler by automating a number of time-consuming tasks involved in the process of hiring. Hiring new people, viewing resumes and receiving online applications are all processes which are automated; offering a more sustainable system that having to track resumes and cover letters manually.
There are different trends you need to understand when evaluating what applicant tracking software to use:
The increasing use of web-based systems
Most applicant tracking systems are web-based, bringing the recruiter together with employees and applicants. This allows anyone involved in the hiring process to have easy access to the system.
Mobile based systems for work on the go
More recruiters are opting for mobile technologies as those have the potential to make their jobs easier. Video technologies are fast growing in the world of recruiting and vendors are incorporating those aspects when developing applicant tracking systems; including online video interviewing capabilities and native apps for smartphones.
The increasing popularity of social media recruiting
More application tracking systems are incorporating social media tools and functionalities. Social media was used for companies to widen their network, but today employers are realising how great social media is to discover passive candidates by advertising certain job opportunities to certain specific communities. Those social media tools can really help to track how good each social network is at bringing in candidates.
Here are the common features involved in applicant tracking software:
Tracking of applicants
Allows recruiters to track the progress from beginning to end of applicants for job openings
Workflow of applicants
Helps to track where each applicant is throughout the recruiting process. Recruiters can move one applicant from one stage to the next.
Tracking candidates via software and communications
Recruiters can track candidates emails and other communications by keeping an electronic record of those communications.
Managing applicants interviews
Candidate interviews are scheduled and tracked in instances where multiple interviews are required.
This ensures that all the necessary paperwork is filled by new employees, including account logins and other resources necessary to do the job.
Why Use Applicant Tracking software
There are many benefits to purchasing and using Applicant Tracking software:
- An applicant tracking system can save a lot of time from a process that would otherwise require many hours of human supervision.
- Candidates get the full benefit of training rather than falling through gaps because of inadequate supervision.
- HR departments will see face time and expenses in hiring and training new employees.
- Sourcing the right candidates will lead to better employes more suited to the task at hand.
Your use of Applicant Tracking software will vary depending on your needs and the needs of your business:
- Corporate recruiters looking for candidates to work at their own firm will want to use an Applicant Tracking system which can incorporate with their own human resource information system. That way they will be able to share applicant information with their hiring manager, along with being able to schedule interviews and get feedback from those within the one easy-to-use system.
- Recruiting agencies on the other hand should look for Applicant Tracking Systems that are more centered around the candidates themselves. The idea is to build a database of candidates so they can find the right candidate for the right employer. Basically, it is all about the client’s being able to find the top candidates easily and fast.
- Different software buyers have different requirements, but it is important to know that more Applicant Tracking Systems have functionalities which overlap on each other. Most Applicant Tracking Systems will cover the basic needs for most recruiters, so finding the right software is more about looking at the specific needs of said recruiter.