Applicant Tracking

What is Applicant Tracking software?

Applicant Tracking Systems are an essential part of any recruiting software. It aims at making the recruitment lifecycle easier and simpler by automating a number of time-consuming tasks involved in the process of hiring. Hiring new people, viewing resumes and receiving online applications are all processes which are automated; offering a more sustainable system that having to track resumes and cover letters manually.

There are different trends you need to understand when evaluating what applicant tracking software to use:

The increasing use of web-based systems
Most applicant tracking systems are web-based, bringing the recruiter together with employees and applicants. This allows anyone involved in the hiring process to have easy access to the system.

Mobile based systems for work on the go
More recruiters are opting for mobile technologies as those have the potential to make their jobs easier. Video technologies are fast growing in the world of recruiting and vendors are incorporating those aspects when developing applicant tracking systems; including online video interviewing capabilities and native apps for smartphones.

The increasing popularity of social media recruiting
More application tracking systems are incorporating social media tools and functionalities. Social media was used for companies to widen their network, but today employers are realising how great social media is to discover passive candidates by advertising certain job opportunities to certain specific communities. Those social media tools can really help to track how good each social network is at bringing in candidates.

Key features

Here are the common features involved in applicant tracking software:

Tracking of applicants
Allows recruiters to track the progress from beginning to end of applicants for job openings

Workflow of applicants
Helps to track where each applicant is throughout the recruiting process. Recruiters can move one applicant from one stage to the next.

Tracking candidates via software and communications
Recruiters can track candidates emails and other communications by keeping an electronic record of those communications.

Managing applicants interviews
Candidate interviews are scheduled and tracked in instances where multiple interviews are required.

Applicant on-boarding
This ensures that all the necessary paperwork is filled by new employees, including account logins and other resources necessary to do the job.

Why Use Applicant Tracking software

There are many benefits to purchasing and using Applicant Tracking software:

  • An applicant tracking system can save a lot of time from a process that would otherwise require many hours of human supervision.
  • Candidates get the full benefit of training rather than falling through gaps because of inadequate supervision.
  • HR departments will see face time and expenses in hiring and training new employees.
  • Sourcing the right candidates will lead to better employes more suited to the task at hand.

Your use of Applicant Tracking software will vary depending on your needs and the needs of your business:

  • Corporate recruiters looking for candidates to work at their own firm will want to use an Applicant Tracking system which can incorporate with their own human resource information system. That way they will be able to share applicant information with their hiring manager, along with being able to schedule interviews and get feedback from those within the one easy-to-use system.
  • Recruiting agencies on the other hand should look for Applicant Tracking Systems that are more centered around the candidates themselves. The idea is to build a database of candidates so they can find the right candidate for the right employer. Basically, it is all about the client’s being able to find the top candidates easily and fast.
  • Different software buyers have different requirements, but it is important to know that more Applicant Tracking Systems have functionalities which overlap on each other. Most Applicant Tracking Systems will cover the basic needs for most recruiters, so finding the right software is more about looking at the specific needs of said recruiter.


by talentReef

Founded in 2008, talentReef is a Web-based talent management suite. The system is designed for companies with hourly workers working at multiple locations, such as those in the food and beverage, retail, distribution, and hospitality industries.talentReef's social recruiting and applicant tracking system (ATS) allows candidates to apply online. HR and hiring managers can use the system’s onboarding functionality to process paperwork electronically and get new hires up and running quickly. Managers can also filter best-fit applicants and ensure other possible hires are released to the rest of the talent pool for other opportunities.


by HRBoss

HiringBoss helps users manage the end-to-end hiring process by taking users from job requisition to posting jobs on a single Applicant Tracking platform.The software assists with job requisition, posting jobs, reviewing candidates, scheduling interviews, sending emails, parsing of CVs, generating offer letters and ultimately hiring the right person for the job. HiringBoss is also integrated with local and international job boards and social networks.

Jobscience is a web-based applicant tracking and applicant-sourcing tool. From within the system, users can create job requisitions and automatically post them to their corporate careers page, as well as their corporate social profiles, such as LinkedIn and Facebook. Recruiters can also proactively search for candidates using the system’s sourcing function, pulling in lists of candidates from their own social networks.


by SutiSoft

SutiHR is a suite of human resources (HR) applications that can be implemented in companies in a variety of industries. Key features include personnel tracking, payroll, time and attendance, performance review, employee self-service and on-boarding.SutiHR offers employee on-boarding tools like applicant tracking, applicant dashboards and e-notifications. Interviews can be arranged with SutiHR’s scheduling calendar and automatic email notifications. With the employee self-service portal, employees can manage their own information, training, benefits, reporting and more. The portal also includes group and commenting capabilities.


by VidCruiter

While many Applicant Tracking systems put a good amount of emphasis on managing resumes and paperwork, VidCruiter takes a completely different approach, revolutionizing the way companies evaluate candidates. By allowing users to watch recorded interviews at their own pace, the system makes the most of the often limited time recruiters have for interviewing candidates and scoring applications.With VidCruiter, recruiters can decide how many (or how few) questions need to be asked to determine whether or not a candidate is a good fit for a position, and present those questions in each application. From there, applicants can record their answers to each question, allowing recruiters to get the most accurate picture of how applicants present themselves.


by PeopleMatter

PeopleMatter helps in automating manual processes and consolidating talent and workforce management processes in a single system. The integrated suite comprises of three main modules—PeopleMatter HIRE, LEARN and SCHEDULE. PeopleMatter HIRE automates recruiting, applicant tracking, employment screening and onboarding processes in one centralized software system. Integration with major job boards and social media networks, coupled with a mobile-friendly job application system helps recruiters attract more candidates from multiple sources.PeopleMatter LEARN is a learning management system that allows companies to create training courses, assign content to employees and track progress and comprehension. PeopleMatter SCHEDULE optimizes employee scheduling by allowing managers to control labor costs, while creating schedules that are compliant with labor laws, company policies and employee preferences.


by Cost Management Services

iRecruit offers organizations of all sizes a way to optimize applicant tracking and electronic onboarding. This mobile-friendly solution is easy to configure and use, giving HR departments, recruiters and hiring managers the ability to post and track positions themselves, without the need to involve IT.iRecruit centralizes recruiting and onboarding, working within the company's website to create a branded career portal so candidates can search, select and apply for positions. iRecruit adds additional value by integrating Work Opportunity Tax Credit.


by HireHive

HireHive is a cloud-based applicant tracking solution for small and midsize businesses. It helps companies to post and manage open positions on job boards and social media.With HireHive, users can post to job boards including Trovit, Indeed and Simply Hired. They can also set up interviews via phone, online or on-site with personalized invitations to candidates and colleagues. Additionally, users can track and analyze recruiting data from various channels.


by WebHR

WebHR is social human resources software that tracks and assists with the lifecycle of employment from the time an employee is hired, to their retirement. The platform helps bridge the gap between human resources professionals and information technology.The system’s functionalities include personnel tracking, payroll with multi-currency and multi-language support, benefits administration, applicant tracking, applicant sourcing, onboarding, and performance review. With the time and attendance feature managers can track their employees hours and the system integrates with most biometric devices such as finger scanning or card readers.



CIPHR is a comprehensive human resources (HR) suite designed to handle the complete employee lifecycle for businesses and organizations in the U.K. It offers functionality for a variety of HR needs, including core personnel tracking, payroll, benefits administration, recruiting, training administration and more.


by SmartRecruiters

SmartRecruiters is a web-based hiring platform designed with the end user in mind. The solution is suitable for companies with more than 50 employees in almost any vertical, and since it runs in a browser, it works well on all platforms, including Macs, PCs, iPhone and Android. Applicant tracking and applicant sourcing applications make this a platform for all hiring needs.With a user-friendly interface, users can navigate to post a job, apply for a position, review a candidate or remove an applicant from consideration in few clicks. The solution also offers managers and recruiters a mobile hiring app, with mobile-optimized job postings and career pages.


by SyncHR

SyncHR is a single-source core human resources (HR), payroll and benefits solution with one data model to support the entire system. The cloud-based design allows SyncHR to provide a real-time solution across functional areas within the application. The system is suitable for midsize businesses across industries, particularly companies in industries such as high tech, financial services, property management, professional services, retail and manufacturing.SyncHR includes an employee self-service (ESS) portal, with customization options to match the branding needs of each business. Employees have the ability to turn the display of ESS components on or off as well as drag and drop the components within the portal.

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