What is Workforce Management software?
Workforce Management software automates the distribution of employee working hours. Furthermore, it also helps to keep track of employee attendance. This is a process that can take a long time and hold up resources when done manually, so having software doing it efficiently can relieve some strain from Human Resource departments; allowing them to focus on improving other areas of HR tasks.
There are different trends you need to understand when evaluating what Workforce Management software to use:
Vendors are consolidating software
Software vendors are acquiring best-of-breed systems in order to integrate them with their full software suites. This is great for buyers looking for fully integrated suites, but less good for buyers who only require to buy certain specific modules to integrate with their existing suites. It is important to bare this in mind when looking at purchasing workforce management software.
Software deployment models
At lot more HR software can now be purchased as Web-based applications, using the Software as a Service model rather than hosting it on-premise. Web-based solutions offer a lot of flexibility for its users, and they require less upfront costs. Furthermore, software maintenance is taken care of by the vendor itself. There are still advantages to using the other method, so you should carefully weigh the pros and cons between Software as a Service and on-premise software installations.
Here are the common features involved in Workforce Management software:
Putting all employee data together; from contract information to past employment.
Employee time and attendance
Tracking employees work attendance, as well as any absences. This system will allow staff to clock in and out of work. Most solutions will also track sick days; providing alerts should employees miss work.
Clocking in functionality
This is essential to any workforce management software. It enables workers to clock in and out of work so that their working hours are recorded and their attendance checked. Time and attendance systems will be compatible with card systems or will simply record staff attendance based on their computer logins.
This particular module will deal with authorised absences such as paid-time-off, holidays and sick days by keeping track of the usage of those authorised absences.
Why Use Applicant Tracking software
There are many benefits to purchasing and using Workforce Management software:
- Human resources departments can waste a lot of time over manual workforce management tasks. By reducing the time and labour required to do such tasks, time and attendance software allows HR departments to focus bettering some of their other workloads.
- Tracking the workforce manually can lead to a lot of errors. A good software system will help to reduce the amount of human errors, leading to less conflict and issues about paid or unpaid hours.
- Better planning and scheduling of workforce hours helps Human Resources departments in a great way, it also helps with more to create reports faster and more accurately.
- Tracking the workforce’s time and attendance ensures compliance with work, labor, and other laws. This way a company always stays in the good books, and this is of benefit to the employees also.
Your use of Workforce Management software will vary depending on your needs and the needs of your business:
- Small businesses with a small amount of employees will benefit from having at least a basic time clock system put into place. It will still help to manage the workforce, and It will also allow self-employed people working alone to account for their own working hours. Some vendors offer free employee time clock software so there are no real reasons for small businesses not to use such functionality.
- Mid-sized and growing businesses will benefit from using a workforce management system that can integrate with some of their more basic payroll and job costing applications. A best-of-breed system based around staff attendance and payroll might be the ideal way to help managing the workforce.
- Larger businesses who already have a Human Resource departments will want workforce management software to be part of their other existing Human Resource Management Systems. That way it can be linked with payroll and other relevant HR systems. A more integrated approach is the better one in this situation.